{"id":5321,"date":"2024-10-08T08:44:13","date_gmt":"2024-10-08T07:44:13","guid":{"rendered":"https:\/\/wir-lernen-weiter.ch\/?post_type=ht_kb&p=5321"},"modified":"2026-04-13T21:39:59","modified_gmt":"2026-04-13T20:39:59","slug":"audit-trail","status":"publish","type":"ht_kb","link":"https:\/\/wir-lernen-weiter.ch\/en\/knowledge-base\/audit-trail\/","title":{"rendered":"Erasure documentation"},"content":{"rendered":"

\ud83d\udcd1 Document what has been done! <\/strong>

At least as important as the clean deletion are the corresponding documents that prove this. All the steps we carry out on donated devices can be seen here.<\/p>\n\n\n\n

\ud83d\udeab No proof, no certainty<\/strong>

An audit trail enables organisations to provide evidence of secure and complete data destruction. It provides transparent documentation and ensures that legal data protection requirements are met.<\/p>\n\n\n\n

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Advantages of an audit trail<\/h4>\n\n\n\n

Every device that is passed on or sold should first be cleared of all data. A clean audit trail therefore helps with the following points:<\/p>\n\n\n\n

\ud83c\udfdb\ufe0f Legal security<\/strong>

An audit trail makes it possible to provide clear evidence of data destruction in the event of audits or legal issues.<\/p>\n\n\n\n

\ud83e\uddba Safe processing<\/strong>

Organisations can demonstrate transparent processes to their own customers and partners.
<\/p>\n\n\n\n

\ud83d\udcbd Data protection<\/strong>

Minimised risk through certified processes and documentation that enable and identify data erasure in the first place.<\/p>\n\n\n\n

\n\n\n\n

Deletion documents<\/h4>\n\n\n\n

Main documents<\/h5>\n\n\n\n
Batch overview<\/strong><\/span><\/div>
Summarises the processing of an entire donation, including the number of processed devices and data carriers, as well as the donation value. <\/div><\/div><\/div>
CSV list<\/strong><\/span><\/div>
Each device and any loose hard drives are identified here. The aim is that this list can be used by the donor for synchronisation in the IAM\/MDM system. <\/div><\/div><\/div>
Proof of adjustment<\/strong><\/span><\/div>
Confirms the secure inventory of a device. Each device is uniquely identified. Each of these documents also refers to the corresponding donation and its own data carriers.<\/div><\/div><\/div>
Certificate of deletion<\/strong><\/span><\/div>
Certifies the data erasure or destruction of a data carrier in accordance with the specifications of NIST 800-88 and DIN 66399. Here, too, there are cross-references to the carrier device and the corresponding donation.<\/div><\/div><\/div>
Destruction video<\/strong> (only for data carrier destruction)<\/span><\/div>
Documents the physical destruction of hard drives using video recordings. The complete destruction process per data carrier is recorded from three angles.<\/div><\/div><\/div><\/div>\n\n\n\n
Accompanying documents<\/h5>\n\n\n\n
Confirmation of receipt \/ dispatch<\/strong><\/strong><\/span><\/div>
Documents the handover of devices and data carriers. This confirmation of receipt shows how many devices were received by us or sent to us - including where and when.<\/div><\/div><\/div>
Running sheet<\/strong><\/strong><\/span><\/div>
\u00abRuns\u00bb with the donation as long as it is being processed. This is particularly important if the processing of a donation takes several days.<\/div><\/div><\/div><\/div>\n\n\n\n
\n\n\n\n

Sample documents<\/h4>\n\n\n\n
Proof of adjustment (device)<\/a>Download<\/a><\/div>\n\n\n\n
Erasure certificate (data carrier)<\/a>Download<\/a><\/div>\n\n\n\n
Video proof of destruction (data carrier)<\/a>Download<\/a><\/div>\n\n\n\n
\n\n\n\n

Document storage<\/h4>\n\n\n\n

\ud83d\udd10 Secure delivery and easy storage<\/strong>

As soon as a donation has been processed, donors receive an access link, which is password-protected. The cancellation documentation can then be downloaded for 30 days. wLw keeps all cancellation documentation for at least 10 years.<\/p>\n\n\n\n

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FAQ<\/h4>\n\n\n\n
Who processes devices at all?<\/span><\/div>
Employees and volunteers who have passed our security checks. This includes obtaining extracts from debt collection and criminal records, signing non-disclosure agreements and completing several training courses. Every work process is traceable.<\/div><\/div><\/div>
Who processes data carriers?<\/strong><\/span><\/div>
As soon as a data carrier has to be removed, an authorised person must take over the preparation and acknowledge a corresponding alarm. The affected data carrier must be deposited in the secured area within a defined period of time.<\/div><\/div><\/div>
Which device has which hard drive in it?<\/span><\/div>
1) Open the deletion document and open the purge certificate of the device.
2) Find the reference number of the data carrier on it.
3) (optional) Take further information from the cancellation certificate. <\/div><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"

Vorteile eines Audit-Trails Jedes Ger\u00e4t, dass weitergegeben oder verkauft wird, sollte erst von allen Daten bereinigt werden. Ein sauberer Audit-Trail hilft somit bei folgenden Punkten: L\u00f6schdokumente Hauptdokumente Begleitdokumente Beispieldokumente Dokumentenablage FAQ<\/p>","protected":false},"author":6,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"iawp_total_views":18,"footnotes":""},"ht-kb-category":[51],"ht-kb-tag":[],"class_list":["post-5321","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-unsere-arbeit"],"_links":{"self":[{"href":"https:\/\/wir-lernen-weiter.ch\/en\/wp-json\/wp\/v2\/ht-kb\/5321","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wir-lernen-weiter.ch\/en\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/wir-lernen-weiter.ch\/en\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/wir-lernen-weiter.ch\/en\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/wir-lernen-weiter.ch\/en\/wp-json\/wp\/v2\/comments?post=5321"}],"version-history":[{"count":0,"href":"https:\/\/wir-lernen-weiter.ch\/en\/wp-json\/wp\/v2\/ht-kb\/5321\/revisions"}],"wp:attachment":[{"href":"https:\/\/wir-lernen-weiter.ch\/en\/wp-json\/wp\/v2\/media?parent=5321"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/wir-lernen-weiter.ch\/en\/wp-json\/wp\/v2\/ht-kb-category?post=5321"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/wir-lernen-weiter.ch\/en\/wp-json\/wp\/v2\/ht-kb-tag?post=5321"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}